Paia³
Field expense operator for teams in motion—capture receipts in WhatsApp, structure spend with AI, and see live visibility across the operation on paia.chat.
Challenge
- Most teams only understand spend after it has already happened
- Receipts get lost in WhatsApp chats, pockets, or transit—or submitted days later
- Finance reconstructs purchases manually after events and shoots
- Receipts lose context (purpose, approvals) and teams chase missing information
- Budget visibility arrives when the work is finished, not while it is happening
Solution
- WhatsApp-first receipt capture via Twilio so crew submits the moment they pay
- AI vision extracts structured fields—amount, vendor, date, categories
- Shared Supabase datastore with teams, roles, and permissions
- Web dashboard for expense management and conversational queries over live data
- Credit-based processing so usage stays predictable for operators
Results
- Captures expenses at the point they occur, not days later
- Fewer lost receipts and less missing context for finance
- Eliminates manual spreadsheet entry for field spend
- Live visibility into spend while events and shoots are still running
- Single source of truth across crews, ops, and finance
- Better decisions and reimbursement flow before budget drift sets in




